Media Library

Introduction

The Media Library (FI: Mediakirjasto) is where all your uploaded files live. Images, videos, and PDFs you'll use across multiple screens or playlists belong here. The library supports folders, per-folder permissions, file previews, search, and bulk actions. Files in the library are reusable across every screen and playlist in your organization.

How the library is organized

The Media Library has two layers:

• Folders at the top level. You name them however you like (e.g. Campaigns, Logos, Lunch menus).
• Files inside folders: images, videos, or PDFs.
• Filter the file view by type using the Images / Videos / Documents tabs (FI: Kuvat / Videot / Dokumentit).
• Each folder has its own permissions, controlling which Users can see or modify the files inside.

Creating folders

Add a new folder:

• From the Media Library, click New folder (FI: Uusi kansio) or Add new folder (FI: Lisää uusi kansio).
• Enter a folder name.
• Optionally configure permissions: Allow all users (FI: Salli kaikki käyttäjät) for organization-wide access, or pick specific Users.
• Click Create (FI: Luo).

Uploading files

Add files to a folder:

• Click Upload (FI: Lataa).
• In the upload modal, pick the target folder (Choose the folder / FI: Valitse kansio). You must have at least one folder before you can upload.
• Drag files into the modal or click to browse.
• Click Upload to start. A success toast confirms each upload.

File detail and actions

Click any file to open its detail view:

• Preview (FI: Esikatselu) showing the file.
• Metadata: Name (FI: Nimi), File type (FI: Tyyppi), Size (FI: Koko), Dimensions (FI: Mitat), Media ID (FI: Median tunnus), Folder (FI: Kansio).
• Rename (FI: Nimeä uudelleen) to change the file's display name.
• Download (FI: Lataa) to save a copy locally.
• Delete (FI: Poista) to remove the file from your library.

Bulk actions

Work with many files at once:

• Use the checkboxes next to files to select multiple at once.
• Use Select all (FI: Valitse kaikki) to grab everything in the current view.
• With files selected, you can Download (FI: Lataa) or Delete (FI: Poista) in batch.
• A counter at the top shows how many are selected (FI: Valittu).

Folder permissions

Control who can see and use files:

• Click Manage permissions (FI: Hallitse oikeuksia) on a folder.
• Toggle Allow all users (FI: Salli kaikki käyttäjät) for organization-wide access.
• Or pick specific Users to grant access. Other Users won't see the folder at all.
• Admins always have access to every folder.

Searching

Find files quickly:

• Use the top search bar (Search media / FI: Hae mediaa) to search across all folders.
• Inside a folder, use Search folder (FI: Hae kansiosta) to scope the search to that folder.

Troubleshooting

Common issues:

• File doesn't upload: check format and size. See Supported file types.
• "No space in storage" (FI: Ei tallennustilaa): your organization is at the storage limit. Delete unused files or contact us at kasper@infoboxi.com to discuss an upgrade.
• You can't see a file: the folder it lives in may be permission-restricted. Ask an Admin to grant you access.
• You can't delete a file: same issue, you need permission to that folder, or Admin role.

Summary

The Media Library is the durable home for files used across your screens and playlists. Organize with folders, control access with per-folder permissions, and search to find anything fast.