Scheduling basics

Introduction

Scheduling controls when a slide or playlist appears on screen. Use it for time-limited campaigns, lunch menus that only show at lunchtime, holiday greetings, or anything that should appear during specific hours or days. Every schedule is one of three modes, chosen at the top of the schedule window: Always visible, Date and time, or Weekdays and time. This article walks through all three.

Where scheduling lives

The same schedule window opens from several places:

• Per slide: click Schedule (FI: Ajasta) on a slide card in the screen editor or playlist editor. The window is titled Schedule slide.
• Per playlist: click Schedule playlist (FI: Ajasta soittolista) in the playlist editor's toolbar. The schedule is applied to every slide in the playlist. See Playlist scheduling vs slide scheduling.
• Several slides at once: click Select in the editor, tick the slides, then click Schedule. One schedule is applied to all of them.
• Google Slides and Canva designs: the Schedule button on the group card schedules every page of the design at once.
• Scheduled slides show a blue Scheduled (FI: Ajastettu) button and a clock badge: green while the slide is currently shown, red while it's not.

The three modes

Pick exactly one mode at the top of the window:

• Always visible (FI: Aina näkyvissä): no schedule. The slide plays in every loop. Picking this clears any dates and weekdays.
• Date and time (FI: Päivämäärä ja aika): a start and an optional end, each with a date and a time. Right for campaigns, events, and anything with a clear window.
• Weekdays and time (FI: Viikonpäivät ja aika): the slide repeats every week on the days you tick, with its own time window on each day. Right for lunch menus, opening hours, and recurring announcements.
• Date and time and Weekdays and time can't be combined on the same slide. If you need both, for example a lunch menu that only runs in December, use a playlist: schedule the playlist by date and the slides by weekday.

Date and time

How the date mode works:

• When you pick the mode, From is filled in with today's date and the current time. Change it if the slide should start later. A start in the past can't be chosen.
• To is optional. Leave it empty and the slide plays from the start onwards until you change the schedule.
• The end must be after the start. If a change would put the end before the start, the Platform moves the end one minute past the start.
• In time fields you can type just the digits: 8 becomes 08:00, 830 becomes 08:30.
• With an end set, the extra option Delete the slide when the end date passes appears. See below.

Weekdays and time

How the weekday mode works:

• Tick the days the slide should play. Each ticked day gets a default window of 08:00–16:00.
• Change the times per day, or tick All day (FI: Koko päivä) to play the whole day on that weekday.
• Different days can have different windows: Mon–Fri 11:00–14:00 and Saturday 12:00–15:00 on the same slide.
• A window that ends before it starts (for example 22:00–02:00) runs past midnight.
• Tick at least one day. A weekday schedule with no days ticked is saved as Always visible.
• Full worked example: see Weekday time windows.

Show or hide

Once a mode other than Always visible is chosen, the Show or hide (FI: Näytä vai piilota) dropdown appears:

• Show content (FI: Näytä sisältö), the default: the slide plays only inside the schedule.
• Hide content (FI: Piilota sisältö): the slide plays everywhere except inside the schedule. Use it to suppress a slide during, say, a weekly staff meeting while keeping it on at every other time.
• The slide card shows a small Show content or Hide content label next to its schedule pills so you can tell the two apart at a glance.

Delete the slide when the end date passes

In Date and time mode, once an end date is set, a checkbox appears at the bottom of the window: Delete the slide when the end date passes (FI: Poista dia, kun päättymispäivä umpeutuu). Tick it for one-off campaign content:

• The slide is removed automatically within about an hour of its end time.
• The uploaded file stays in the Media Library, so you can add it again later.
• Deletion happens only to published slides. A slide whose end date passes while it's still an unpublished draft is left alone.
• There is no undo and no reminder, so leave the box unticked if you'd rather review expired content yourself.
• A playlist placed on a screen can't be deleted this way, only individual slides.

Step-by-step: schedule a slide

A typical scheduling task:

• Open the screen or playlist that contains the slide.
• Click Schedule (FI: Ajasta) on the slide.
• Pick Date and time or Weekdays and time and fill in the times.
• Choose Show content or Hide content.
• Click Save schedule (FI: Tallenna). The slide is saved as a draft change.
• Click Publish (FI: Julkaise) at the top of the editor. Drafts don't reach the screen.

Scheduling examples

Common scenarios and the mode to use:

• Lunch menu: Weekdays and time, Mon–Fri 10:30–14:00, show.
• Weekend promotion: Date and time, Friday 17:00 to Sunday 23:00, show.
• Holiday greeting: Date and time, 23.12.2026 00:00 to 26.12.2026 23:59, show, with Delete the slide when the end date passes ticked.
• Morning announcements: Weekdays and time, Mon–Fri 07:00–09:00, show.
• Quiet hour: Weekdays and time, Monday 09:00–10:00, hide. The slide plays at all other times.

Troubleshooting

Common scheduling issues:

• Slide doesn't appear when expected: check that the end hasn't passed, that today's weekday is ticked, and that the time window covers the current time.
• Wrong time: the device follows its own clock and time zone. Times shown in the Platform are in your browser's local time.
• Schedule looks right but nothing changed on screen: you saved the schedule but didn't click Publish.
• Orange notice about dates and weekdays: the slide was scheduled with both dates and weekdays in an older version of the Platform. Date and time is now selected for it, and the weekday rules are cleared when you save. Recreate the weekday part on a separate slide or playlist if you still need it.
• Preview shows the slide skipped: the screen preview follows schedules and tells you when a slide is outside its schedule. The playlist editor's preview plays everything, regardless of schedule.

Summary

Every schedule is one mode: Always visible, Date and time, or Weekdays and time. Add Show or hide to invert it, and tick Delete the slide when the end date passes for one-off campaigns. Save, then Publish.