SharePoint pages and lists

Introduction

SharePoint is widely used for company intranets, news feeds, and team dashboards. Many InfoBox customers display SharePoint news pages on lobby screens, team-area boards, or break rooms. The integration uses a publicly-accessible SharePoint URL via iframe.

The public-access challenge

SharePoint defaults to private:

• By default, SharePoint sites require login. A signage screen can't log in, so login-walled SharePoint pages won't display.
• Solution 1: Anonymous-link sharing. SharePoint admins can enable anonymous sharing for specific pages or lists.
• Solution 2: Use a SharePoint internal-only signage tool inside your network (out of scope for InfoBox).
• Solution 3: Embed via Microsoft Power Automate to a public location.
• Most customers go with Solution 1 for the InfoBox integration.

Step 1: Get a public sharing link

In SharePoint (with admin permission):

• Open the page or list you want to display.
• Click Share at the top of the page.
• Pick Anyone with the link (FI: Kuka tahansa, jolla on linkki). If this option isn't available, your tenant admin has disabled anonymous sharing.
• Set the permissions to View only.
• Copy the link.

Step 2: Add the iFrame slide

In InfoBox:

• Open the screen or playlist.
• Add a new slide of type iFrame.
• Paste the SharePoint URL.
• Test in a private browser window first: confirm you can see the page without logging in. If a login wall appears, the share link isn't fully public.
• Click Add and Publish.

Design tips

SharePoint pages aren't designed for screens:

• Strip the chrome: SharePoint pages embed with their full nav and header. If your tenant has a Modern Page reader-mode URL, use that instead for a cleaner display.
• Pick the right page: a news article reads well; a complex dashboard often doesn't.
• Refresh interval: 15–30 minutes for news, longer for static intranet pages.

Alternative for dashboards: use Power BI directly

If you really want a dashboard:

• SharePoint dashboards are usually backed by Power BI anyway.
• Skip SharePoint and embed the underlying Power BI report directly via Publish to web.
• See Power BI dashboards article for the flow.

Summary

SharePoint integration requires a publicly-shareable link, which the SharePoint tenant admin must allow. Test in a private browser window before publishing. For dashboards, use Power BI directly.